Job Details

We're unique. You should be, too.

We're changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?

We're different than most primary care providers. We're rapidly expanding and we need great people to join our team.

The Center Operations Director directs and administers the day-to-day operations of multiple medical centers. The incumbent in this role is responsible for the overall performance of the operational, economical, sales and people-related center level goals. He/She partners closely with the center's clinical leadership to ensure patient care, service and clinical metrics, goals and objectives meet and/or exceed expectations. The Director, Center is an individual that, first and foremost, has a strong desire to serve others. The incumbent must be equally comfortable greeting patients in the waiting room, engaging with PCPs to further the ChenMed Way, leading a diverse staff, growing a business and owning a profit and loss budget. This service-oriented individual has a keen understanding of how serving others results in staff that is better developed and more capable, and patients that are more engaged in their health, thereby yielding better patient outcomes.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES:

• Owns and operates an average annual budget in excess of $20M for a medical center; staffing up to 30 employees and regularly servicing an average of less than 12,000 patients per year.
• Leads growth strategy for center around membership growth and community outreach.
• Leads people, coordinates and inspires the team and achieves results under challenging circumstances.
• Works comfortably with financial statements, and financial concepts, in a service organization.
• Provides extraordinary customer service to all internal and external customers (including patients and other Chen Medical team members).
• Monitors office communication and performance to ensure that front desk, referrals and care promoter teams operate in an efficient, accurate and customer-focused manner.
• Collaborates with team leaders to conduct performance evaluations of team members and complete any required disciplinary actions.
• Attends all growth related events.
• Monitors the number of patients and wait times to ensure proper flow of patients from check-in through appointment to check-out.
• Addresses and resolves all customer-service or team member issues.
• Ensures accuracy of all incoming and outgoing information including supplies, invoices, billing requests and patient records.
• Works in partnership with the Sales and Marketing COE in developing strategies to increase and retain membership.
• Applies a bias towards frugality and creativity when it comes to problem solving for operational challenges, seeking to improve people, process and systems resolutions before increasing costs and complexity.
• Utilizes a keen sense of business acumen that assists with understanding our business, appreciating the various operating levers to utilize for success and driving significant new patient growth in their center.
• Collaborates with the Leadership Team and Administrators in relation to strategic business planning.
• Demonstrates an astute sense of ownership; the successful Director, Center drives center success from all dimensions – people, finance, service, growth and outcomes, as if they owned the organization.
• Maintains an awareness of the competitive healthcare environment; actively drive sales and ensures that ChenMed's family of companies' level of service exceeds all other healthcare providers.
• Performs other duties as assigned and modified at manager's discretion.

Other responsibilities may include:

• Conducts tours for prospective patients and ensures New Patient paperwork is completed and in chart.
• Works with PCPs to assist with scheduling meetings with patients and/or writing letters to/for patients.
• Reviews reports to ensure target metrics are achieved and processes are being followed.
• Ensures co-pays are compliantly collected and cash is reconciled and deposited.
• Conducts walk-through of the Center to ensure a clean and safe environment, including spot checks of back office for expired medications, proper biohazard waste and medicine disposal, etc.
• Conducts trainings and refreshers regarding Medicare and HIPAA compliance, ensures annual OSHA trainings occur and employees have all required certifications current in their files.
• Monitors transportation and housekeeping activities.
• Monitors and/or alters team member work schedules, including approval of overtime or vacations.

Competencies:

• Drives Results: Consistently achieves results, even under tough circumstances.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Builds Effective Teams: Building strong identity teams that apply their diverse skills and perspectives to achieve common goals.
• Situational Adaptability: Effectively building formal and informal relationship networks inside and outside the organization.
• Customer Focus: Building strong customer-centric relationships and delivering customer-centric solutions.
• Demonstrates Self-awareness: Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
• Business Insight: Applying knowledge of business and the marketplace to advance the organization's goals.
• Financial Acumen: Interpreting and applying understanding of key financial indicators to make better business decisions.