Job Details

Grant Manager - Project Controls Job Description

Civix is a professional services and technology firm with offices in New Orleans and Covington, Louisiana; Indiana and Florida. Our New Orleans based Community Planning & Resilience team includes community planners, grants management experts, and software services providers who deliver a diverse suite of services in support of our clients. Our portfolio includes projects within urban planning, housing, economic development, community engagement, disaster recovery, and resilience.

The Grant Manager - Project Controls role requires an individual with a background in supporting a high-performing, dynamic team. Key competencies for this role are in the areas of resource planning, financial analyses, systems design, process implementation, and project management. The primary responsibility is to support project managers to execute the core functions of project management, including appropriate client-facing and internal operational tasks.

Primary Responsibilities

• Support a variety of financial, administrative, and other operational processes to ensure completion and accuracy.
• Support processes intended to ensure compliance with contractual invoice and payment terms.
• Support management and oversight of operational processes related to subcontractor personnel.
• Develop and maintain task orders, subcontractor agreements, and related documents.
• Interface with Finance and Accounting personnel within Civix.
• Support the development and management of project plans and monitor compliance of project milestones and deadlines.
• Develop and maintain project reports regarding milestones and deliverables.
• Support the orientation and training programs for new team members.
• Draft documents, memos, letters, and other formal communications to clients.
• Lead or support the preparation for meetings or workshops.
• Capture and compile notes from internal meetings and meetings with clients.
• Support Project Managers in the delivery of services to clients.

• Minimum of a bachelor's degree and three years of experience working on one more of the following activities funded with state or federal grant funding: disaster recovery, mitigation and resilience, community development, housing, economic development, infrastructure, clean energy, climate adaptation, planning, or public services.
• Ability to work collaboratively, communicate effectively, and meet tight deadlines.
• Strong analytical skills and capable of retrieving, analyzing, and synthesizing data in a meaningful way.
• Proficient in the Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Organized and able to lead and manage multiple task assignments independently with limited oversight.
• Strong attention to detail.
• Ability to accommodate client meetings in various time zones.

• Knowledge of or interest in best practices, lessons learned, and challenges for community development activity, project, and program design and development.
• Understanding of program implementation and oversight responsibilities.

• Experience working with teams providing broad support to public sector agencies charged with administering state and/or federal grant programs.