Job Details

Administrative Assistant I

This is a responsible position requiring performance of varied clerical, stenographic, and secretarial skills involving complex work assignments and situations. Work is performed under the direct supervision of a Supervisor.

This position includes duties such as:

• Ability to operate and maintain a personal computer and/or typewriter.
• Maintain sufficient supply of office materials.
• Thorough knowledge of the regulations, procedures and services of the Section in order to handle routine matters independently.
• Schedules appointments, receives office visitors, handles telephone calls, gives information and relieves superiors of minor administrative details.
• Ability to establish and maintain efficient and cordial relations with other Department employees and the general public.
• Coordinate office work and interpret instructions from Section Supervisor.
• Types forms, letters, Department reports and various other materials frequently requiring independent action and discretion on routine matters.
• Copies, sorts, binds, and distributes written materials at the direction of a Section Supervisor.

The Administrative Assistant I is required to work in an office-type setting in a climate controlled environment. Workday consists of seven hours per day, with a one-hour lunch period, and two 15-minute break periods as approved by the Supervisor.

Must be able to communicate both orally and in writing successfully with co-workers and the public. Must be able to operate telephone, typewriter, personal computer, facsimile machine, calculator, copy machine, and other appropriate office machines.

Sitting is required most of each workday. Standing, walking, reaching, bending, lifting, and moving job-related materials/equipment as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Must be able to work independently with minimal supervision. Must have the ability to learn various computer software programs. Must be able to perform work under time constraints set by Supervisor.

Must be able to work compatibly in group settings. Must be able to respond positively to supervision and to accept suggestions for improvement.

Minimum qualifications include:

• High school diploma or GED equivalent.
• Demonstrate ability to type 40 WPM.
• Considerable knowledge of business English, spelling and clerical office procedures.
• Knowledge of computer applications, including Microsoft Word.
• Knowledge of appropriate office machine operations, practices, and procedures.
• Requires self-motivation, confidentiality, and the ability to prioritize.
• Must be able to pass an intensive police background investigation.

Desirable qualifications include:

• College Education.
• Knowledge of other computer applications including Microsoft Word, Access and Excel.

MUST BE 18 YEARS OF AGE OR OLDER.

Applications must be complete, accurate, and specific.

Benefits include:

Annual paid vacation, 15 paid holidays per year, 8 hours of sick leave accrued per month, paid health insurance for employee and after retirement age, paid life insurance benefits, free use of department gymnasium (24 hours).

Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: dental, vision, and supplemental insurance plans (voluntary life, cancer, accident, critical illness, hospital confinement, long-term disability and short-term disability). All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The City of Kenner's regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. The City of Kenner currently participates in a 457 Plan with MassMutual. Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor. Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service. The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential.