Job Details

Scheduler

Beginning in 1977, IPSC offered security officer patrol services, and has since expanded to offer a number of security-related services. Whether you are looking to secure your business, home or a government entity, IPSC has a valuable service to offer. IPSC offers armed and unarmed security guard services, patrol services, residential and commercial electronic security, fire protection and emergency response services. We are looking for people who share the values that establish our business, and will not compromise, when it comes to: commitment, excellence, integrity, responsiveness, and service. We want you to join us as we relentlessly pursue excellence in security from a heart of service to others.

The schedule coordinator is responsible for developing and managing the schedule for security personnel across various locations, ensuring optimal staffing coverage, and minimizing overtime costs. This role requires excellent organizational skills, attention to detail, and the ability to communicate effectively with both security staff and management to ensure smooth and efficient operations.

Key Responsibilities:

• Scheduling & Coordination
  • Develop and manage weekly and monthly schedules for all security personnel, ensuring coverage for all shifts.
  • Coordinate and adjust schedules based on vacations, sick leave, emergencies, and last-minute changes.
  • Monitor and minimize overtime by optimizing shift allocations and personnel availability.
• Staffing Management
  • Maintain an updated roster of security personnel, noting everyone's availability, qualifications, and site-specific requirements.
  • Ensure all shifts are covered in compliance with company policies and client contractual obligations.
  • Communicate scheduling needs to security guards, addressing their questions or concerns regarding shift assignments.
• Administrative Duties
  • Track and document staff attendance, lateness, and absences, reporting to the branch manager as needed.
  • Manage requests for time off and schedule adjustments, processing approvals and ensuring continuity in coverage.
  • Update databases or scheduling software with current information on all security personnel.
• Communication & Problem Solving
  • Proactively identify and resolve scheduling conflicts, responding to emergency shift requirements.
  • Communicate regularly with site supervisors and the security branch manager to provide updates on staffing and coverage.
• Compliance and Reporting
  • Ensure compliance with labor laws, company policies, and site-specific security requirements.
  • Prepare and submit regular reports on staffing, overtime, and schedule adherence.
  • Assist with payroll processing by providing accurate records of hours worked and approved overtime.

Excel experience is a must. WinTeam and Team Time are preferred but not mandatory.

Equal opportunity employer/veterans/disabled.

Education requirements: high school diploma or equivalent.

Benefits: medical insurance, life insurance, dental insurance, vision insurance, short term disability.